MEMO WRITING

MEMO WRITING

5 W + 1 H

1. What is the meaning of Memo?

• Memorandum is a note, document or other communications that help the memory by recording events or observations on a topic, such as may be used in a business office.

2. What is the different official memo and unofficial memo?

• Official memo is memo to someone within the scope of the formal such companies, schools, and also an institution
• Unofficial memo can be written by anyone and does not need to use kon  letter.

3. What is stated in the memo?

• Heading
• Opening Segment
• Summary Segment
• Discussion segment
• Closing Segment

4. What is the characteristic of the shape Memo?

• Special letters are made ​​specifically for the purpose in the office or organization
• qJudging from the circulation , an office or organization may submit a memo horizontally and vertically
• qSubmission is horizotal a memo to the delivery office which has the equivalent
• qSubmission is a submission vertically memo from superiors to subordinates or otherwise to remind or ordered something
• qIs a form of communication that give advice , referrals , or illumination about something
• qHave a piece of mail that is much simpler than the official letter in general , especially in the letter .
• qDue to the limited , scrap usually do not include the identity of the office , such as office name , phone number , fax , and postal code , The characteristics of the form of scrap Form of scrap consists of two parts:

5. Who can write a Memo?

• Anybody can write a Memo, either official or unofficial

6. Why should you use a business memo?

• Because a business memo is an appropriate type of communication to use when making company announcements such as an employee promotion. Companies also use the business memo to welcome new employees who will fill a vital role in the organization. The business memo documents the important announcement. Email can serve as the delivery method for a memo, but the memo should be written in a formal business format. Business memos can also announce a new product line for the company. Management can also send out a business memo to announce that the business hit a target or goal. Other company announcements may include holiday parties, new benefit programs, stock information or the acquisition of a new client.

7. When do people use Memo?

• People use a memo in the Organization to report results, instruct employees, announcing the policy, disseminate information and delegate responsibilities.

8. Where do you use Memo?

• We use a Memo in colleague, in company, in the house, in office, etc.

9. How do people write a Memo?

• Type “MEMORANDUM” at the top of the page.
• Address the recipient appropriately.
• Add additional recipients in the CC line.
• Write your name in the “From” line.
• Include the date.
• Choose a specific phrase for the subject line.
• Format the heading properly.

       

EXAMPLE

• INFORMAL

MEMO

To: Dian

       Tomorrow please bring Indonesia language pack book 

that you borrowed yesterday.

Thank you. 

Della

MEMO

To: Mom

       I went to the home of Rinto to learn together. 

I‘ll be home before dinner.

Bona

• FORMAL

MEMO  TO CUSTOMERS

To: Customers of Chloe’s Cupcakes

From: Dan Lionel, Public Relations Liaison

Date: May 12, 2012

Subject: Publication of Nutrition Facts

          Due to extensive customer feedback, we at Chloe’s Cupcakes would like to demonstrate our commitment to making healthy choices by publishing nutrition information for all of our baked goods. Although our stores would not be required by law to provide the nutrition facts of our products, we agree that customers should have access to as much information as they desire before making a purchase.

          We are confident that that you, the customer, will feel better about choosing Chloe’s Cupcakes once you are aware of these facts. We are committed to use the best locally grown ingredients in our baked goods, and we freshly prepare all of our desserts each morning. Moreover, we have a line of vegan treats that substitute some of the highest-calorie ingredients in non-vegan goods with healthier options—while still delivering great flavor. For those customers who are looking to splurge, we have an exquisite selection of decadent treats too, including our famous crème brûlée macaroon sundae.

          All of our nutrition information will be available online, along with a list of ingredients and possible substitutes for those with dietary restrictions. We will also provide pamphlets in stores with the same information, to be updated periodically. As it is cumbersome to obtain accurate nutritional analyses of handmade food products, we are unable to guarantee access to nutritional information for seasonal flavors and promotional items.

Best,

Dan Lionel 

MEMO TO BOSS

To: Joe Campos, VP of Sales

From: Kate Chaplain, Senior Sales Associate

Date: April 5, 2013

Subject: Quarterly Review

Mr. Campos,

         I’ve attached my quarterly review report to this email, but I also wanted to quickly discuss the trends I’ve noticed in our sales data over the past few months.

We’ve sold over 10,000 new memberships over the past quarter, which is a 22% increase from Q4 of last year. Our data analysis shows that this upswing corresponds with the creation of company pages on various social media sites, including Facebook and Twitter, which allows more people to connect with us virtually. In fact, over half of our new memberships were purchased from links that were posted on our Facebook and Twitter profiles.

         We’ve also had an 82% renewal rate in memberships that were set to expire in Q1. This is 16% higher than our renewal rate in Q4, which suggests that our new program—having sales associates contact members directly about renewing their memberships—is working even better than we had expected.

          Unfortunately, we haven’t seen the same rapid growth in the purchase of family memberships. While the number of FMs has increased by 2% over last quarter’s numbers, I believe we can get that number even higher. I’ve listed some suggestions in my report, but I would also like to add it to the agenda for our quarterly review meeting later this week.

Please let me know if you have any questions.

Best,

Kate Chaplain

Senior Sales Associate

Body Rock Fitness